HOTEL ACCOMMODATION

ACCOMMODATION

GUARANT International has been appointed as the official hotel accommodation agent for the 48th EDTNA/ERCA International Conference 2019 and will handle all related arrangements. 

GUARANT International strongly advise not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress rates" and try to obtain your personal data including credit card details.

LIST OF HOTELS
Hotel

Price in EUR
SGL / DBL
Distance to the CUBEX

HEADQUATER HOTEL
125 / 140
next to the venue
Walking distance to Cubex
65 / 85
7 min walk / 550m
90 / 90
9 min walk / 700m
Hotels with easy access by Public Transport
65 / 92
1 stop by metro
155 / 165
2 stops by metro
139 / 154
2 stops by metro
129 / 129
3 stops by metro
79 / 89
3 stops by metro
104 / 114
3 stops by metro
All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference, Guarant International will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.
GROUP RESERVATIONS
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation
INDIVIDUAL RESERVATIONS
To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form.
 
Reservations will be processed on a “first come, first-served” basis. Please book your accommodation as soon as possible. Please ensure your hotel reservation is made by August 13, 2019 as after this date, no room availability can be guaranteed.

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.  
 
Any change or cancellation of the hotel reservation must be sent in writing at email address edtnaerca2019@guarant.cz. Do not contact hotels directly. 

Cancellation before and on August 13, 2019:                     full refund (less 30 EUR handling fee)
Cancellation after August 13, 2019 - August 30, 2019:       one-night cancellation fee 
From August 31, 2019 prior to the arrival incl. no Show:  100% cancellation fee


In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
METHODS OF PAYMENT
Accommodation expenses must be paid in EUR by one of the following methods

1. Credit card

For payment by credit card please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank transfer

The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed. 

Please note that payments by bank transfer will only be accepted by May 15, 2019. 

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.

EDTNA/ERCA Secretariat

Källstorps Gård / Högs Byväg 118 / SE-246 55 Löddeköpinge / Sweden
Phone: +46 46 70 96 24 / secretariat@edtnaerca.org

Legal Venue

EDTNA/ERCA, Seestrasse 91, CH 6052 Hergiswil, Switzerland