Reservations will be processed on a “first come, first-served” basis. Please book your accommodation as soon as possible. Please ensure your hotel reservation is made by August 13, 2019 as after this date, no room availability can be guaranteed.
Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. Any change or cancellation of the hotel reservation must be sent in writing at email address firstname.lastname@example.org. Do not contact hotels directly.
Cancellation before and on August 13, 2019: full refund (less 50 EUR handling fee)
Cancellation after August 13, 2019 - August 30, 2019: one-night cancellation fee
From August 31, 2019 prior to the arrival incl. no Show: 100% cancellation fee
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
METHODS OF PAYMENT
Accommodation expenses must be paid in EUR by one of the following methods:
1. Credit card
For payment by credit card please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank transfer
The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that payments by bank transfer will only be accepted by May 15, 2019.
All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.