REGISTRATION

REGISTRATION
All participants must be registered. It is advised to register in advance. Persons who are not registered will not have access to the session halls and exhibition area.

Participants should not send any payments by bank transfer unless a Letter of Confirmation is received previously, and then state the Variable Symbol in the transfer information field. Payments without name and Variable Symbol cannot be identified and processed. 

Participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees. If your payment is not received before the deadline dates of July 1st or August 31st, 2019, the regular or late fee respectively will be automatically applied for unpaid registrations or new requests.

AFTER AUGUST 31st, 2019
Individual Delegates are kindly requested to make all pending payments by credit card exclusively. Payment by bank transfer is not an available option after August 31st, 2018.

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*Student fee is applicable until the age of 26 years, students shall submit a document of their school or university proving the age and student status when they register.

Note: Participant fees are subject of 21% of Czech VAT, payable as NET plus VAT. EDTNA/ERCA VAT registration is in process; taxable invoices are made after April 1st, 2019 only. You may not apply for the Member participant fee if you are not a current Member. To become a member, register here: EDTNA/ERCA General members registration form
To verify the membership status at any time please contact the EDTNA/ERCA Secretariat secretariat@edtnaerca.org

Participant fees including:

  • Admission to Scientific sessions, exhibition and poster area
  • Conference bag, Final Programme
  • Coffee & tea and 2 x lunches (September 15th and 16th, 2019)
  • Admission to Opening Ceremony and Welcome Cocktail

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HOW TO REGISTER
To register for the Conference, please fill in the on-line Registration Form (the registration form will be available on April 1st, 2019).

First please fill in the Personal Data Form and continue to registration by choosing the registration fee. During the registration process you will receive a password and automatically generated summary to your email address. Your password is the same for all on-line forms (abstract submission, registration, hotel accommodation). 

Upon submitting the Registration Form, you will receive a confirmation from the Conference Department within three working days.

Group Registration
If you have a group of 5 or more participants, please send your request to the Conference Department at edtnaerca2019@guarant.cz

Jurisdiction
The place of jurisdiction is at the legal venue of the Association, Hergiswil, NW, Switzerland.


CANCELLATIONS AND REFUNDS

All cancellations must be notified in writing (by mail, fax or email) to the Conference Department according to the following conditions:

  • Refunds will be processed AFTER the Conference.
  • Requests for refunds made after November 30th, 2019 will not be considered.
  • Registrants may transfer their registration to a colleague at any time. For any change of name an administration fee of 50 EUR will be charged.

Cancellation charges

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If a change or cancellation made by a participant regarding registration or accommodation results in a refund, EDTNA/ERCA reserves the right to charge a 30 EUR handling fee.

Registration opening hours
All documents including registration packs (Conference bag, personal name badge & Final programme) will be handed out to registered participants during the following opening hours:

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RESPONSIBILITY 
The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.  

STATEMENT
Statement by EDTNA/ERCA and Administrator The data administrator declares that he and his employees will collect personal data to the extent necessary to accomplish the intended purpose and may process data only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work. The recording, storage and use of all data will handled in EDTNA/ERCA according to the Swiss Federal Act on Data Protection (DPA; Law stated as at 01-Aug-2014)


DEADLINES & CONTACTS

The Conference Registration will open on April 1st, 2019

For further information, please contact edtnaerca2019@guarant.cz

EDTNA/ERCA Secretariat

Källstorps Gård / Högs Byväg 118 / SE-246 55 Löddeköpinge / Sweden
Phone: +46 46 70 96 24 / secretariat@edtnaerca.org

Legal Venue

EDTNA/ERCA, Seestrasse 91, CH 6052 Hergiswil, Switzerland