REGISTRATION
We wish to inform all those who are interested in attending our forthcoming Conference that the Registration Open date on April 1st is postponed due to the current global impact of COVID-19 outbreak.

REGISTRATION

All participants must be registered. It is advised to register in advance. Any person who is not registered will not have access to the session halls and exhibition area.

HOW TO REGISTER 

To register for the Conference, please fill in the on-line Registration Form which will be available from April 1st, 2020.

At first, please fill in the Personal Data Form. To finish the registration process successfully, you are required to choose the adequate registration fee and submit the form. Upon submitting the Registration Form, you will receive a Proforma Invoice to your email address.

During the registration process you will receive an automatically generated password to your email address. All on-line forms (abstract submission, registration, hotel accommodation) are accessible by using this password.

GROUP REGISTRATION

If you have a group of 5 or more participants, please send your request to the Conference Department at edtnaerca2020@guarant.cz.

REGISTRATION FEES

Period Category EUR excl. VAT EUR VAT EUR Total incl. VAT
EARLY
before July 1st, 2020
Member 348,36 76,64 425,00
Non-member 545,08 119,92 665,00
Student* 143,44 31,56 175,00
REGULAR
before August 15th, 2020
Member 409,84 90,16 500,00
Non-member 549,18 120,82 670,00
Student* 176,23 38,77 215,00
LATE
after August 15th, 2020
and On-site
Member 467,21 102,79 570,00
Non-member 569,67 125,33 695,00
Student* 221,31 48,69 270,00
GENERAL FEE Student Fee* for MEMBERS 122,95 27,05 150,00

*Student fee is applicable until the age of 26 years, students shall submit a document of their school or university proving the age and student status when they register.
Note: Participant fees are subject of 22% of Slovenian VAT, payable as NET plus VAT. EDTNA/ERCA VAT registration is in process; taxable invoices are made after April 1st, 2020 only. You may not apply for the Member participant fee if you are not a current Member. To become a member, register here: https://www.edtnaerca.org/membership/how-to-join

To verify the membership status at any time please contact the EDTNA/ERCA Membership Administrator at Secretariat@edtnaerca.org.

PARTICIPANT FEES INCLUDE:

  • Admission to Scientific sessions, exhibition and poster area 
  • Conference bag, Final Programme 
  • Coffee & tea during breaks and 2 x lunch (September 13th and 14th, 2020)

PAYMENT TERMS

Participants are kindly asked to make all the payments upon the Proforma Invoice received right after finishing the registration. Please state the Variable Symbol in the Payment details field. Payments without name and Variable Symbol cannot be identified and processed.

Participants are kindly requested to register in advance by completing and submitting the Registration Form. If your payment is not received before the deadline dates of July 1st or August 31st, 2020, the regular or late fee respectively will be automatically applied for unpaid registrations or new requests.

AFTER AUGUST 31st, 2020 

Individual Delegates are kindly requested to make all pending payments by credit card exclusively. Payment by bank transfer is not an available option after August 31st, 2020.

LETTER OF INVITATION

The organizers will be pleased to send a letter of invitation upon request, once the payment for the registration fee has been received. Such an invitation is intended to help raising travel funds or obtaining a visa. It is not a commitment on the part of the Conference Organizer to provide any financial support. A delegate may request such a letter from the Conference Department at edtnaerca2020@guarant.cz.

REGISTRATION OPENING HOURS

All documents, personal name badge and Conference bag will be handed out to registered participants during the registration opening hours. The Conference Secretariat will inform you about the registration opening hours sufficiently in advance.

SATURDAY, September 12th, 2020 08:00–20:00
SUNDAY, September 13th, 2020 08:00–18:00
MONDAY, September 14th, 2020 08:00–18:00
TUESDAY, September 15th, 2020 08:00–14:00


TRANSFERS; CANCELLATIONS, AND REFUNDS

  • Registrants may transfer their registration to a colleague at any time. For any change of name an administration fee of 50 EUR will be charged.
  • All cancellations must be notified in writing (email) to the Conference Department according to the following conditions:
    • Refunds will be processed AFTER the Conference.
    • Requests for refunds made after November 30th, 2020 will not be considered.
  • EDTNA/ERCA Membership fees are not refundable.

CANCELLATION TERMS AND CHARGES

If a change or cancellation made by a participant regarding registration or accommodation results in a refund, EDTNA/ERCA reserves the right to charge a 50 EUR handling fee.

Until June 30th, 2020 Full participant fee paid minus 50 EUR (for administrative charges) refunded
June 30th and August 15th, 2020 50 % of participant fee paid will be refunded
After August 15th, 2020 No refund will be made
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JURISDICTION

EDTNA/ERCA Head Office is Hergiswil, NW; the place of jurisdiction is Stans, Switzerland.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

STATEMENT BY EDTNA/ERCA AND DATA ADMINISTRATORS ON PROTECTION AND PROCESSING OF DATA

Data administrators declare that they and their employees will collect, manage, handle and store any personal, professional or financial data for the constitutional remit of EDTNA/ERCA only, and according to Swiss Law, EU regulations and national law of contracted service providers involved. The collected and managed data shall not be used for commercial purposes or sold to third parties. Every person and entity involved has the right to get information from EDTNA/ERCA on his or her personal data collected and managed by EDTNA/ERCA and its partners at any time and ask for complete deleting.

Employees of the administrators or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality all data as mentioned above, even after termination of employment or work. The leading legislation is the Swiss Federal Act on Data Protection (DPA; Law stated as at 01-Aug-2014), General Data Protection Regulation (GDPR), implementation of 25.05.20 and national law of contracted service providers are involved.