HOW TO REGISTER 

To register for the Conference, please fill in the on-line Registration Form which will be available from April 1^st, 2020.

At first, please fill in the Personal Data Form. To finish the registration process successfully, you are required to choose the adequate registration fee and submit the form. Upon submitting the Registration Form, you will receive a Proforma Invoice to your email address.

During the registration process you will receive an automatically generated password to your email address. All on-line forms (abstract submission, registration, hotel accommodation) are accessible by using this password.

GROUP REGISTRATION

If you have a group of 5 or more participants, please send your request to the Conference Department at edtnaerca2020@guarant.cz.

REGISTRATION FEES

*Student fee is applicable until the age of 26 years, students shall submit a document of their school or university proving the age and student status when they register.
Note: Participant fees are subject of 22% of Slovenian VAT, payable as NET plus VAT. EDTNA/ERCA VAT registration is in process; taxable invoices are made after April 1st, 2020 only. You may not apply for the Member participant fee if you are not a current Member. To become a member, register here: https://www.edtnaerca.org/membership/how-to-join

To verify the membership status at any time please contact the EDTNA/ERCA Membership Administrator at Secretariat@edtnaerca.org.

PARTICIPANT FEES INCLUDE:

• Admission to Scientific sessions, exhibition and poster area 
• Conference bag, Final Programme 
• Coffee & tea during breaks and 2 x lunch (September 13^th and 14^th, 2020)

PAYMENT TERMS

Participants are kindly asked to make all the payments upon the Proforma Invoice received right after finishing the registration. Please state the Variable Symbol in the Payment details field. Payments without name and Variable Symbol cannot be identified and processed.

Participants are kindly requested to register in advance by completing and submitting the Registration Form. If your payment is not received before the deadline dates of July 1^st or August 31^st, 2020, the regular or late fee respectively will be automatically applied for unpaid registrations or new requests.

AFTER AUGUST 31st, 2020 

Individual Delegates are kindly requested to make all pending payments by credit card exclusively. Payment by bank transfer is not an available option after August 31^st, 2020.

LETTER OF INVITATION

The organizers will be pleased to send a letter of invitation upon request, once the payment for the registration fee has been received. Such an invitation is intended to help raising travel funds or obtaining a visa. It is not a commitment on the part of the Conference Organizer to provide any financial support. A delegate may request such a letter from the Conference Department at edtnaerca2020@guarant.cz.

REGISTRATION OPENING HOURS

All documents, personal name badge and Conference bag will be handed out to registered participants during the registration opening hours. The Conference Secretariat will inform you about the registration opening hours sufficiently in advance.

TRANSFERS; CANCELLATIONS, AND REFUNDS

• Registrants may transfer their registration to a colleague at any time. For any change of name an administration fee of 50 EUR will be charged.
• All cancellations must be notified in writing (email) to the Conference Department according to the following conditions:
• Refunds will be processed AFTER the Conference.
• Requests for refunds made after November 30th, 2020 will not be considered.
• EDTNA/ERCA Membership fees are not refundable.

CANCELLATION TERMS AND CHARGES

If a change or cancellation made by a participant regarding registration or accommodation results in a refund, EDTNA/ERCA reserves the right to charge a 30 EUR handling fee.