ACCOMMODATION

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at  discounted prices  near the de Doelen.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress prices" and try to obtain your personal data including credit card details.

List of hotels
Hotel Price in EUR
SGL / DBL
Distance to the
de Doelen
Inntel Hotels Rotterdam Centre****
city twin bed/waterfront double bed
From 143 / 163 18 min by walk (1,4 km)
12 min by public transport
Inntel Hotels Rotterdam Centre****
design panorama waterfront
From 145 / 165
Room Mate Bruno ****
standard room
158 / 175 30 min by walk
15 min by public transport
Thon Hotel Rotterdam ***
standard room
134 / 144 23 min by walk
10 min by public transport

All prices quoted are per room per night including breakfast, 9% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Please note that price of accommodation is not included in the registration fees.

Hotel Price in EUR
SGL / DBL
Distance to the
de Doelen
NH Atlanta Rotterdam ****
standard room
direct reservation HERE
From 106 / 122 6 min by walk (0,5 km)

All prices quoted are per room per night including breakfast, 9% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at secretariat@edtnaerca.org.

Individual reservations

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form, which is the part of the On-line Accommodation Form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at secretariat@edtnaerca.orgDo not contact hotels directly.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Inntel Hotels Rotterdam Centre
Cancellations received Cancellation fee
Until June 3, 2022: full refund, handling fee of 30 EUR will be deducted
June 4, 2022 – July 3, 2022: 15% cancellation fee for each cancelled night
July 4, 2022 – August 3, 2022: 35% cancellation fee for each cancelled night
August 4, 2022 – August 20, 2022: 60% cancellation fee for each cancelled night
From August 21, 2022 incl. - no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Room Mate Bruno
Cancellations received Cancellation fee
Until June 3, 2022: full refund, handling fee of 30 EUR will be deducted
June 4, 2022 – July 3, 2022: 35% cancellation fee for each cancelled night
July 4, 2022 – August 3, 2022: 60% cancellation fee for each cancelled night
August 4, 2022 – August 18, 2022: 85% cancellation fee for each cancelled night
From August 19, 2022 incl. - no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Thon Hotel Rotterdam>
Cancellations received Cancellation fee
Until August 3, 2022: full refund, handling fee of 30 EUR will be deducted
August 4, 2022 – August 19, 2022: 60% cancellation fee for each cancelled night
August 20, 2022 – August 26, 2022: 85% cancellation fee for each cancelled night
From August 27, 2022 incl. - no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

NH Atlanta Rotterdam (direct reservation via link)
Cancellations received Cancellation fee
Until August 26, 2022: full refund, handling fee of 30 EUR will be deducted
From August 27, 2022 incl. - no show: 100% cancellation fee for each cancelled night


Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by August 26, 2022 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.