GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the de Doelen.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress prices" and try to obtain your personal data including credit card details.
List of hotels
| Hotel | Price in EUR SGL / DBL |
Distance to the de Doelen |
|---|---|---|
| Inntel Hotels Rotterdam Centre**** city twin bed/waterfront double bed |
From 143 / 163 | 18 min by walk (1,4 km) 12 min by public transport |
| Inntel Hotels Rotterdam Centre**** design panorama waterfront |
From 145 / 165 | |
| Room Mate Bruno **** standard room |
158 / 175 | 30 min by walk 15 min by public transport |
| Thon Hotel Rotterdam *** standard room |
134 / 144 | 23 min by walk 10 min by public transport |
All prices quoted are per room per night including breakfast, 9% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Please note that price of accommodation is not included in the registration fees.
| Hotel | Price in EUR SGL / DBL |
Distance to the de Doelen |
|---|---|---|
| NH Atlanta Rotterdam **** standard room direct reservation HERE |
From 106 / 122 | 6 min by walk (0,5 km) |
All prices quoted are per room per night including breakfast, 9% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Please note that price of accommodation is not included in the registration fees.
Group reservations
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at secretariat@edtnaerca.org.
Individual reservations
To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form, which is the part of the On-line Accommodation Form. Your password is the same for both on-line forms.
Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at secretariat@edtnaerca.org. Do not contact hotels directly.
In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.
The appropriate refunds will be made after the Conference.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
Cancellation conditions
The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.
Inntel Hotels Rotterdam Centre
| Cancellations received | Cancellation fee |
|---|---|
| Until June 3, 2022: | full refund, handling fee of 30 EUR will be deducted |
| June 4, 2022 – July 3, 2022: | 15% cancellation fee for each cancelled night |
| July 4, 2022 – August 3, 2022: | 35% cancellation fee for each cancelled night |
| August 4, 2022 – August 20, 2022: | 60% cancellation fee for each cancelled night |
| From August 21, 2022 incl. - no show: | 100% cancellation fee for each cancelled night |
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Room Mate Bruno
| Cancellations received | Cancellation fee |
|---|---|
| Until June 3, 2022: | full refund, handling fee of 30 EUR will be deducted |
| June 4, 2022 – July 3, 2022: | 35% cancellation fee for each cancelled night |
| July 4, 2022 – August 3, 2022: | 60% cancellation fee for each cancelled night |
| August 4, 2022 – August 18, 2022: | 85% cancellation fee for each cancelled night |
| From August 19, 2022 incl. - no show: | 100% cancellation fee for each cancelled night |
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Thon Hotel Rotterdam
| Cancellations received | Cancellation fee |
|---|---|
| Until August 3, 2022: | full refund, handling fee of 30 EUR will be deducted |
| August 4, 2022 – August 19, 2022: | 60% cancellation fee for each cancelled night |
| August 20, 2022 – August 26, 2022: | 85% cancellation fee for each cancelled night |
| From August 27, 2022 incl. - no show: | 100% cancellation fee for each cancelled night |
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
NH Atlanta Rotterdam (direct reservation via link)
| Cancellations received | Cancellation fee |
|---|---|
| Until August 26, 2022: | full refund, handling fee of 30 EUR will be deducted |
| From August 27, 2022 incl. - no show: | 100% cancellation fee for each cancelled night |
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by August 26, 2022 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.