52nd EDTNA/ERCA International Conference

REGISTRATION

All participants must be registered. It is advised to register in advance. Any person who is not registered will not have access to the session halls and exhibition area.
Please keep in mind that abstracts without any registered author will be excluded from the Conference Scientific Programme.

HOW TO REGISTER

To register for the conference please sign in to Oxford Abstracts using this link. If you are new to Oxford Abstracts, create an account first. To finish the registration process successfully, you are required to choose the adequate registration fee, fill in all the required fields and submit the form. Upon submitting the Registration Form, you will be able to make a payment. After payment you will receive a confirmation of your registration by email.

Abstract submission and conference registration are accessible by signing to the Oxford Abstracts. You can always log in into your account and see the status of the registration and the invoice.

GROUP REGISTRATION
If you are registering a group of participants, you can select multiple tickets and turn off the „this ticket is for me“ option in the next step of the registration. You will be requested to fill in the details of the ticket holders. It is compulsory to complete the registration form for each participant. If you (the person doing the group registration) do not fill in all the details, you can choose the option that a registration form will be sent to the person (people) you are registering. You can then subsequently complete the payment.
In case you have questions about the group registration, please contact the EDTNA/ERCA Conference Management & Registrations at edtnaerca2024@edtnaerca.org.

REGISTRATION FEES

Period	Category	EUR Total Exempt of GR VAT 24%
EARLY from May 2 to July 9, 2024	Member	395 EUR
	Non-member	665 EUR
	Student*	175 EUR
REGULAR from July 10 to August 31, 2024	Member	500 EUR
	Non-member	670 EUR
	Student*	215 EUR
LATE from September 1, 2024	Member	570 EUR
	Non-member	695 EUR
	Student*	275 EUR
Student fee for members		150 EUR
Greek National Day registration		200 EUR

Fees are quoted in EUR. These prices are final.

* Student fee is applicable until the age of 26 years, students shall submit a document of their school or university proving the age and student status when they register.

Members may not apply for the Member Participant Fee if they are not an active member. To become a member, please register here.

To verify your membership status kindly login to the Membership Management System or contact the Secretariat at secretariat@edtnaerca.org.

PARTICIPANT FEES INCLUDE

Admission to Scientific sessions, Exhibition and Poster area
Admission to Opening Ceremony
Conference materials
Refreshments

PAYMENT METHODS

Registration fees must be paid in EUR by one of the following methods:

1. CREDIT OR DEBIT CARD
For credit or debit card payments, please choose this option once you finish your registration. The Oxford Abstract system is accessible with the password that you received upon registration. The system uses Stripe for online payment and accepts MasterCard/Eurocard, Visa and Amex.

2. BANK TRANSFER
For bank transfer payments, please choose this option once you finish your registration. The Oxford Abstract system is accessible with the password that you received upon registration.
The invoice can be downloaded from the system at any time you login once you are registered.

The invoice includes all bank details needed for the money transfer. Please use the invoice number as a payment identifier. Payments without this payment identifier will not be identified and the registration will not be confirmed.

Please note that bank transfer payments will only be accepted by September 6 2024. After this date, only payments by credit/debit cards will be accepted.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

All charges shall be paid in full without set-off, deduction or other withholding of any amount which may be due to EDTNA/ERCA. If the customer is required by law to deduct withholding tax or any other taxes or duties from any charges, then the customer shall pay to EDTNA/ERCA such additional amounts as shall result in EDTNA/ERCA receiving the full amount of the charges.

FINAL INVOICE - RECEIPT
The final and taxable invoice will be available in your profile in the Oxford Abstract after July 15 providing the receipt the Greek VAT Number, in any case the earliest 14 days from the receipt of the payment.

CANCELLATIONS AND REFUNDS

The Conference Secretariat must be notified in writing by e-mail at edtnaerca2024@edtnaerca.org in the event of the cancellation of the registration. Cancellation by phone call will not be accepted. The appropriate refunds will be made after the conference.

THE FOLLOWING CANCELLATION CONDITIONS APPLY:

Cancellations received	Refund
Before June 15, 2024	Full participant fee paid minus 50 EUR (for administrative charges) refunded
Between June 16 and August 15, 2024	50 % of participant fee paid will be refunded
After August 15, 2024	No refund will be made

If a change or cancellation made by a participant regarding registration results in a refund, we reserve the right to charge a 50 EUR handling fee. Lost badges may be re-issued for a charge of 100 EUR.

In case of cancellation of the event due to force majeure, we reserve the right to charge a 50 EUR handling fee.

NAME CHANGE
If you are prevented from attending, you will be allowed to send a colleague in your place. A handling fee of 50 EUR will be charged for each name change. Name changes should be reported in writing to the Conference Secretariat at edtnaerca2024@edtnaerca.org. No name change will be possible after August 21, 2024.

JURISDICTION

EDTNA/ERCA Head Office is Hergiswil, NW; the place of jurisdiction is Stans, Switzerland.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

STATEMENT BY EDTNA/ERCA AND DATA ADMINISTRATORS ON PROTECTION AND PROCESSING OF DATA

Data administrators declare that they and their employees will collect, manage, handle and store any personal, professional or financial data for the constitutional remit of EDTNA/ERCA only, and according to Swiss Law, EU regulations and national law of contracted service providers involved. The collected and managed data shall not be used for commercial purposes or sold to third parties. Every person and entity involved has the right to get information from EDTNA/ERCA on his or her personal data collected and managed by EDTNA/ERCA and its partners at any time and ask for complete deletion.

Employees of the administrators or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of all data as mentioned above, even after termination of employment or work. The leading legislation is the Swiss Federal Act on Data Protection (DPA; Law stated as at 01-Aug-2014), General Data Protection Regulation (GDPR), implementation of 25.05.20 and national law of contracted service providers are involved.

General Terms and Conditions of EDTNA/ERCA available here.
Code of Conduct is available here.